When you think about technology on your school campus today, chances are, you think about ways to do things quicker, smarter and more efficiently. Advances such as mobile phones, cloud storage and collaboration tools have certainly made those thoughts possible – and quite frankly, these are technologies students and parents have come to expect. But did you know new ways of doing things can create efficiencies in other areas? One component that falls into this camp is your Uninterruptible Power System (UPS) System.
Whether it is elementary, middle, high school or higher education, your facilities require consistent power for network servers and other sensitive IT equipment. UPS systems are used to protect your information systems from a host of power-related issues: transient spikes; voltage sags; and either keep systems running or initiate an orderly shutdown during power sags, brownouts or outages.
When was your UPS System Installed?
If your system is relatively new, there’s a good chance its specifications are appropriate for your network’s size and function. You should follow regular maintenance as prescribed by the manufacturer.
Yet if you can’t recall when it was installed, or know that it’s been a very long time, you probably want to consider a replacement. There are many reasons why this could be a good move:
- Your UPS is probably oversized. When it was installed, its specifications matched the loads and needs that were calculated at that point in time. These were the days of large servers and in-house networks that have long been replaced by the cloud and online collaboration which require less infrastructure. That means you’ve got a large, overpowered unit that’s using a lot of unnecessary energy.
- Today’s systems are designed with efficiency in mind. UPS manufacturers know that networks implemented today do not require the same load capacities of yesteryear. They are smaller powerhouses that provide the protection you need without excess power needs.
- Maintenance can be costly. With today’s offerings, it can make more financial sense to replace, rather than to support, outdated and inefficient units.
Perhaps you’re not ready to upgrade, or find your UPS unit still meets the load specifications required by your current network. Just as you follow routine maintenance on your car, there are regular maintenance guidelines suggested by the various manufacturers that generally follow this schedule:
- Years One through Five – perform visual inspections to identify and remove possible obstructions to the cooling vents. Also, look for abnormalities registered on the control panel. These could include overload or battery near discharge. Finally, inspect for any other obvious signs of corrosion or defect.
- Years Five through Ten – change the batteries and continue the visual inspections as conducted in years one through five.
- Years Ten through Fifteen – change batteries and capacitors and continue the visual inspections as conducted in previous years.
- Year Fifteen – at this point, it’s replacement time. The unit has served your school’s network well for all of these years, and for the reasons we mentioned in the section above, you’ll benefit greatly from a newer and more efficient unit.
If you have multiple units of varying age, prioritize maintenance and plan for replacement when they reach their 15-year mark.
How We Can Help
The team at French Gerleman can help you create a maintenance plan for your existing UPS units, identify/prioritize aging units and assist with the selection of a new unit to meet your current or future network needs.
For more information, please reach out to your French Gerleman Account Manager, or contact us today.
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